BE Board:Meeting minutes/11/19/2007

Minutes - 11/19/07

1. Coordinators
   • First-year representative elections week of 11/5-9
     • Welcome Francisco Delgado!
   • Graduate Student Lounge Plans Finalized
     • plans for student lounges finalized, not much has changed since the last time
     • next door to the UG lounge
   • E-mail Digest
     • idea: instead of randomly emailing activities, email a digest of department-related announcements... maybe once/week ?
     • unanimously agree that there are TOO many emails coming out the office, every seminar annouced 3x3 times.
     • the office says this is important for encouraging participation...
   • Undergraduate Student Board Update
     • they're making Tshirts
     • parallel (to BE graduate Board) wiki/website set up
     • Get Undergraduate Social Chairs on BE Holiday Party Planning Committee?
2. Social chairs
   • TGIF Wine Tasting
     • Nov 30, tech square
     • co-sponsored with diversity and academic again?
   • Holiday party on the 14th
   • BE Holiday Party
3. First year representative
   • No big issues except for hardware troubles in 007
4. Treasurer
   • Funds for Monthly Newsletter: we're ok
   • no IM jersey expenses this year, so we should definitely be fine w/money
   • remember to submit your receipts to Mariann with your name on them, make a copy for your records, and email me.
5. Academic representatives
   • 2007 Survey Results: online
   • Each committee should look thru the survey results, esp comments
     • feedback on newsletter... include new research coming out of the dept, see website
     • MIT news office: Scott going to talk with them about highlighting dept research
     • Career dinner idea
     • startup group lunches again
   • Do students want to have a general Q&A with doug? He's happy to host.
   • How to increase attendance at department seminars?
     • Topics this semester not interesting to some.. maybe having younger faculty host/invite isn't the best idea?
     • Maybe move to lunch hour and provide food?
   • ISS tomorrow
   • We want more study breaks say first years!
6. Community service chair
   • Sponsorship of Toy Drive through Christmas in the City: do we have $ for this? Can we advertise this on the department website and via mass e-mails to the department?
   • Pine Street Inn (Boston) on Saturday, December 1st (Evening)
7. Diversity representative
   • no updates
8. Athletic chairs
   • no basketball due to lack of interest
   • Tennis took the championship in A league!
   • hockey?
9. GSC representative
   • GSC Funding Board (deadline 12/3)
     • funding board: GSC gets applications for events, ~$50-$1000, shan is on it
   • GSC money to use by Feb 15 - $750
   • Two-dollar Tuesdays: nice buffet dinner at Walker, we can do it as a dept and reserve tickets (they sell out really fast)