BE Board:Meeting minutes/2/02/2005

--Coordinators--

• Student Directory 1st draft
  • Dalia is MIA, but there is a draft on the wiki, send comments to Barry or edit the file directly on the wiki, it has sorting potential
  • Once we get the data from Dalia it is pretty easy to just input it
  • We will put in basic student information and then if students want to edit their pages, then they will have to sign up for an account
• Suitable meeting times for this semester
  • Strategy – send out a couple potential times and get responses from people via email
• New event fund – Doug is in favor, budget is for 1000 dollars currently

--First year rep--

• Suggestion for India food at the study break
• 007 improvements – need to fix the sofa, contact Mariann
• Request for Hammocks

--Community service chair--

• Bread and Jams – extremely helpful, good turn out, 14 people, lots of fun
• Suggestions are appreciated
• Marathon – not signing up because we would need to make a large commitment, too stringent a

commitment, not a casual event

• Information for individual signup for the marathon is available
• Idea – charity run or walk

--Treasurer--

• Everything is fine with funding, records are matching
• About half way through funds
• Social chairs request an update on their funds
• Request to post data on wiki

--Academic representatives--

• Retreat planning
  • Jay is emphasizing poster sessions
  • Three poster sessions
  • Proceeded by two presentation by poster presenters (Grad stud or Post Doc)
  • Need help sorting abstracts and selecting speakers
  • The website is up, Doug email
  • Titles due next Monday, should have received an email from advisor
  • Board will send another email to all students
  • Monday night dinner – designate a very broad topic to start a discussion, objective is to encourage broad discussion on scientific topics, double up topics, topics are currently on the wiki
  • Jay wants feedback – any ideas, need some sort of way to produce feedback
• Study breaks for 1st years
  • To help students decide on a lab – most students in a lab
  • How to start doing research
  • All students will be invited
  • Thinking about doing this next week
  • More of a seminar approach
  • Probably next Thursday after

--Social chairs--

• Retreat planning
  • Factory tours, potato chips, and Ben and Jerry’s
  • Also take equipment to play with on the beach
  • Discounts for the spa and golf at the hotel
  • Two rooms for poker and dance party on Monday night
• Snowriders ski trip - march 5th, 15 spots
  • bus – $19
  • bus/lift – $65
  • Department discount of fifteen dollars
  • How to deal with limited slots
  • try to coordinate with cars driving up too
• Feb TGIF
  • Not sure right now, will get back to us

--Diversity rep--

• Diversity potluck report
  • went well
  • interesting conversation
• Inter-lab lunch today
• Russian cultural lunch coming up next – maybe?

--Athletic chairs--

• The shirts, the shirts – they have arrived and are ready to be distributed
• Email out to sports coordinators, distribute to the people who need them at a BE event
• Shirts – 68 shirts, 10 are preorders, first and second years will be covered and next fall hopefully
• Sports – two hockey teams, softball coming , ultimate coming, maybe

--UG curiiculum rep--

• BE.320 curriculum chat report – went well

--GSC representative--

• No GSC meeting since we last met
• Anything interesting will be forwarded onto the board

--Academic career advising event--

• spring – women’s mentoring event
• Biology department had career advising over IAP
• Budget is maxing out
• Follow up from the retreat discussions, maybe?

--Other comments--

• Alumni – try to keep them up to date and encourage them to give money and come back for some crazy reason
• Transfer to the wiki and dump the old website
• Add MIT to the banner or add a logo somewhere on the main page on openwetware