BE Board:Meeting minutes/6/08/2006

For current website see begradboard.mit.edu

Meeting Minutes - 6/8/06 12pm 56-754 Coordinators Congrats to the first years finishing their qualifying exams BE Board elections in August Mid-August elections, start thinking about planning your campaign. Consider recruiting additional people to join the Board Secretary T-shirt competition Insufficient designs – maybe? Offer free shirts to the two people who submitted designs Push for additional designs from specific individuals by June 15th Open voting June 15th and alter other deadlines accordingly Newsletter Draft for next week Paper distribution via elevator stacks If you have dates or things to add to the newsletter, email it to Amy First year representative Not in attendance. No issues known. Community service chair Charles River Cleanup Next event in the near future Want to give out an award for outstanding community service Treasurer Proposed budget and revisions Stayed on Budget this year Keep budget roughly the same Add New events funds 10% fund fee included explicitly Diversity funding is going to increase by $100 Athletics – request additional funds for equipment or just shifted off of shirts and keep net funds the same New event fund still has significant funds - what are we going to do with it? Suggestion for videotaping BATS and Thursday seminar, acquisition of a video camera Next step is to talk to the department A little more work to make it certificate protected Stellar site might be the best way to go about it because they would take hosting responsibilities Additional suggestions – BE Olympics revival Try to get it handed off to departmental staff Potential cost constraint if there is overhead involved Email revised edition out and see if there are any necessary changes Academic representatives Have speakers for the summer Next seminar – next Thursday afternoon Addiitional speakers for July, Aug, Sept Continue the BE526 following the ISS seminars for the summer Pay for 526 with academic and social funds from the board May attempt to get the 1st years to organize one, following in the footsteps of the Social chairs June camping trip Camping trip details have been given to participants Summer sports BBQ Leftovers from canceled sailing BBQ Intend to make purchases in June to put it in this fiscal year Probably scheduled for mid-July Suggest rescheduling sailing TGIF/event Look into midnight sailing Diversity representative Division wide meeting next week Most of the future planning will occur next week Hold elections in August along with the BE Board Seminar scheduled for October Athletic chairs Not present UG curriculum representative Not present GSC representative Not present