BE Board:Meeting minutes/9/17/08

Minutes - 9/17/08

1. Coordinators
   • Transition
     • Email transfer- old board: update lists with new officers if not already completed
     • Reimbursement for events, tax exempt form- sent out by Rachel
     • Budget- waiting for final approval (proposed budget emailed out to board)
     • Diversity rep election- encourage people who may be interested to apply
     • 1st year rep election
     • Doodle calendar- new meeting time Mondays 12-1PM
     • Wiki Update (new members, etc)- new members log in and update your position
     • New Board Picture- take after we have the first year and diversity rep
2. Social chairs
   • Recap - Asgard event- successful, good turn out, many first years came
   • September TGIF- Flat Top Johnnys, Fri Sept 19, 5:30 PM
   • Earlier start time for TGIFs-
     • Doug suggested early start time for better faculty attendance
     • 20.440 goes until 5:30 on Friday
     • Maybe vary start times for more popular events
3. Treasurer
   • Itemized receipts to Mariann (use tax exempt forms)
   • Email Rachel amount spent
4. Secretary
   • Newletter --
     • meet the 1st years, meet Mark Bathe
     • send Kristin any sports scores, events, etc you want included
5. First year representative
   • Elections soon
6. Academic representatives
   • Dinner with 1st years- Talk to Dalia to arrange
   • Survey- split into a 2nd year on and a 1st year survey for greater relevance
   • Tutorials- first years found very helpful
   • ISS- 3 events lined up for the fall
7. Community service chair
   • Working on scheduling Pine St Inn events for Fall
   • Holiday Toy Drive
   • Coastsweep wasn't possible
8. Diversity representative
   • "Games of All Ages" Event- Lorenna still planning
9. Athletic chairs
   • Fall Sports: Dodgeball, Shooting, Flag Football, Soccer, Team Tennis
   • T shirts- New shirt design, ordering 400 shirts
   • Will need some new softball equipment
10. GSC representative