ISCB-SC:pubs:10rules
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(Difference between revisions)
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== Before the Conference == | == Before the Conference == | ||
| - | * ''theme/topic'' | + | * '''theme/topic''' |
** general scientific topic but focus on a particular question that students are interested in eg. academia vs. science, future of the field, etc. or pick a particular scientific topic that is just emerging (see BioSysBio) | ** general scientific topic but focus on a particular question that students are interested in eg. academia vs. science, future of the field, etc. or pick a particular scientific topic that is just emerging (see BioSysBio) | ||
| - | * ''date and location'' | + | * '''date and location''' |
** either long before or after other major conferences in the field or as part of a major conference | ** either long before or after other major conferences in the field or as part of a major conference | ||
** teaming up with a larger event will save the delegates a lot of money | ** teaming up with a larger event will save the delegates a lot of money | ||
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** budget accommodation should be within reasonable distance. | ** budget accommodation should be within reasonable distance. | ||
| - | * ''invited speakers'' | + | * '''invited speakers''' |
** mix top senior scientists in the field and young PIs | ** mix top senior scientists in the field and young PIs | ||
** find a good mix and people that are committed to the student community | ** find a good mix and people that are committed to the student community | ||
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** Top senior scientists usually have a great overview of the field and can comment on developments that are to be expected in the future and how current topics fit into the bigger picture. | ** Top senior scientists usually have a great overview of the field and can comment on developments that are to be expected in the future and how current topics fit into the bigger picture. | ||
| - | * ''planning time'' | + | * '''planning time''' |
** 9 months to a year because: | ** 9 months to a year because: | ||
*** Submission deadlines need to be considered | *** Submission deadlines need to be considered | ||
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*** fundraising | *** fundraising | ||
| - | * ''involve local organizations'' | + | * '''involve local organizations''' |
** by inviting a local speaker | ** by inviting a local speaker | ||
** will help to give easier access to venues, local organizing team, etc | ** will help to give easier access to venues, local organizing team, etc | ||
** Sponsors from the local area might be easier to target. | ** Sponsors from the local area might be easier to target. | ||
| - | * ''organizing and program committee'' | + | * '''organizing and program committee''' |
** Wide set of skills required | ** Wide set of skills required | ||
*** website and printed materials | *** website and printed materials | ||
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** try to avoid having free loaders on your committees | ** try to avoid having free loaders on your committees | ||
| - | * ''include social activities and time for networking | + | * '''include social activities and time for networking''' |
| - | * ''give credit where credit is due'' | + | * '''give credit where credit is due''' |
** recognize contributions by sponsors, speakers, OC, PC, etc. | ** recognize contributions by sponsors, speakers, OC, PC, etc. | ||
| - | * ''sponsors'' | + | * '''sponsors''' |
** approach them early | ** approach them early | ||
** make clear how they will benefit | ** make clear how they will benefit | ||
| - | * ''incentives'' | + | * '''incentives''' |
** fellowships for people who could otherwise not come | ** fellowships for people who could otherwise not come | ||
** awards for outstanding contributions | ** awards for outstanding contributions | ||
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== At the Conference == | == At the Conference == | ||
| - | * ''meet everyone from the OC the day before the event'' | + | * '''meet everyone from the OC the day before the event''' |
** inspect the facilities | ** inspect the facilities | ||
** discuss responsibilities if you haven't done so before | ** discuss responsibilities if you haven't done so before | ||
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*** speaker liaison | *** speaker liaison | ||
| - | * ''have contact information'' | + | * '''have contact information''' |
** for all relevant 3rd party people | ** for all relevant 3rd party people | ||
*** caterers | *** caterers | ||
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== After the Conference == | == After the Conference == | ||
| - | * ''wrap up'' | + | * '''wrap up''' |
** particularly important if you are planning to have a similar event in the future | ** particularly important if you are planning to have a similar event in the future | ||
** make evaluation publicly accessible | ** make evaluation publicly accessible | ||
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** post names of winners of awards and travel fellowships on the website | ** post names of winners of awards and travel fellowships on the website | ||
| - | * ''send one last email'' | + | * '''send one last email''' |
** to all delegates informing them about the things that have happened since the conference | ** to all delegates informing them about the things that have happened since the conference | ||
** include announcements for the next event if you are planning one | ** include announcements for the next event if you are planning one | ||
Revision as of 07:49, 23 November 2007
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