ISCB-SC:pubs:10rules: Difference between revisions
(Nils' and Sarath's changes after Saturday meeting in Cambridge) |
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** choose a place where attendees can make of it a holiday | ** choose a place where attendees can make of it a holiday | ||
* '''Programme/Agenda''' | * '''Programme/Agenda''' | ||
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*** they are busy so the book out quickly | *** they are busy so the book out quickly | ||
*** having the names of keynote speakers helps to promote the event | *** having the names of keynote speakers helps to promote the event | ||
** mix top senior scientists in the field and young PIs | |||
** find a good mix and people that are committed to the student community | |||
** Young PIs can give good insight into what it takes to get faculty or postdoc positions | |||
** Top senior scientists usually have a great overview of the field and can comment on developments that are to be expected in the future and how current topics fit into the bigger picture | |||
** big names makes your conference more attractive | |||
** Surveys of your target audience can tell you what are the most suitable speakers | |||
** Panel discussions where keynotes show they personal side are most inspiring to young researchers | |||
** include social activities and time for networking | |||
* '''planning time''' | * '''planning time''' | ||
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** get better rates on venues | ** get better rates on venues | ||
* '''organizing and program committee''' | * '''organizing and program committee''' | ||
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** should be large enough to handle all aspects but not too large | ** should be large enough to handle all aspects but not too large | ||
** try to avoid having free loaders on your committees | ** try to avoid having free loaders on your committees | ||
** involve local organizations by inviting a speaker from the local community | |||
** involve local organizations by inviting representatives from local companies (you might want to offer one spot for an industry talk as a means to raise money) | |||
** will help to give easier access to venues, local organizing team/volunteers, etc | |||
** Sponsors from the local area might be easier to target | |||
** local organizations could take over administrative tasks (registration, find accommodation) | |||
** give credit where credit is due: recognize contributions by sponsors, speakers, OC, PC, etc. | |||
* ''' | * '''Financial Issues''' | ||
** approach sponsors early | |||
** | |||
** make clear how they will benefit | ** make clear how they will benefit | ||
** find best matching spnsors to your audience | ** find best matching spnsors to your audience | ||
** even of this timee your approached sponsor does not support your event, keep the contact for the future | ** even of this timee your approached sponsor does not support your event, keep the contact for the future | ||
** make an estimate of you cost for conference venue, meals, | ** make an estimate of you cost for conference venue, meals, | ||
** make an estimate of how many people you expect | ** make an estimate of how many people you expect | ||
** set registration fee appropriately | ** set registration fee appropriately | ||
** fellowships for people who could otherwise not come | ** fellowships for people who could otherwise not come | ||
** awards for outstanding contributions | ** awards for outstanding contributions | ||
** publication of abstracts in a journal, etc. | ** allow publication of abstracts in a journal, etc. | ||
== At the Conference == | == At the Conference == |
Revision as of 11:56, 2 December 2007
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ISCB-SC:pubs:10rules Our experience organizing successful scientific and educational events for students in the bioinformatics community (while operating on a low budget). PreambleMore and more scientific career articles [ref Nat Genetics Article] are converging on the need for students and researchers to be able to 'know how' to organise a scientific meeting. Scientific meetings are at the heart of the scientist's professional life, since they provide an invaluable opportunity for learning, networking and brainstorming new ideas. In addition, meetings should be enjoyable experiences that add exciting breaks to the usual routine in the lab. From our experience in organising the Student Council Symposium [ref Nature Article, ref BMC], a satellite meeting of an ISCB-related mainstream conference [ref PLoS], we ourselves have learnt a great deal of some scientific aspects not so well cared for in the usual academic curricula. We argue that the experience of organising events by students has immense value for the development of the future scientist. Many skills are exercised, organisational, managerial, team work effort, etc. All of these skills are important assets that may make the difference for a successful scientific career path. Before the Conference
At the Conference
After the Conference
AcknowledgementsReferences
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