ISCB-SC:pubs:10rules: Difference between revisions
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== Before the Conference == | == Before the Conference == | ||
* '''theme/topic''' | * '''Choose an appealing theme/topic''' | ||
** general scientific topic but focus on a particular question that students are interested in eg. academia vs. science, future of the field, etc. or pick a particular scientific topic that is just emerging (see BioSysBio) | ** general scientific topic but focus on a particular question that students are interested in eg. academia vs. science, future of the field, etc. or pick a particular scientific topic that is just emerging (see BioSysBio) | ||
** regular annual conference typically run by large societies??? | ** regular annual conference typically run by large societies??? | ||
** make decision whether you want a general conference or an event that focusses on a particular topic - make sure you have a sufficiently wide range of topics in the former case | ** make decision whether you want a general conference or an event that focusses on a particular topic - make sure you have a sufficiently wide range of topics in the former case | ||
* '''date and location''' | * '''Choose the right date and location''' | ||
** either long before or after other major conferences in the field or as part of a major conference | ** either long before or after other major conferences in the field or as part of a major conference | ||
** teaming up with a larger event will save the delegates a lot of money | ** teaming up with a larger event will save the delegates a lot of money | ||
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* ''' | * '''Create a balanced timetable''' | ||
** Allow a significant proportion of the timetable to submitted, reviewed and accepted material | ** Allow a significant proportion of the timetable to submitted, reviewed and accepted material | ||
** Give ample time for socialising during the conference | ** Give ample time for socialising during the conference | ||
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** include social activities and time for networking | ** include social activities and time for networking | ||
* ''' | * '''Select carefully your key helpers: the organising committee''' | ||
** Wide set of skills required | ** Wide set of skills required | ||
*** website and printed materials | *** website and printed materials | ||
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** give credit where credit is due: recognize contributions by sponsors, speakers, OC, PC, etc. | ** give credit where credit is due: recognize contributions by sponsors, speakers, OC, PC, etc. | ||
* ''' | * '''Allow plenty of planning time''' | ||
** 9 months to a year because: | |||
*** Submission deadlines need to be considered | |||
*** production deadlines as well | |||
*** confirming invited speakers and other aspects of the agenda | |||
*** spreading the word (ie. marketing) | |||
*** fundraising | |||
** give enough time for people to get their visas and book their travel in advance for cheaper fares and accommodation | |||
** get better rates on venues | |||
* '''Study all potential financial issues affecting the event''' | |||
** approach sponsors early | ** approach sponsors early | ||
** make clear how they will benefit | ** make clear how they will benefit |
Revision as of 12:07, 2 December 2007
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ISCB-SC:pubs:10rules Our experience organizing successful scientific and educational events for students in the bioinformatics community (while operating on a low budget). PreambleMore and more scientific career articles [ref Nat Genetics Article] are converging on the need for students and researchers to be able to 'know how' to organise a scientific meeting. Scientific meetings are at the heart of the scientist's professional life, since they provide an invaluable opportunity for learning, networking and brainstorming new ideas. In addition, meetings should be enjoyable experiences that add exciting breaks to the usual routine in the lab. From our experience in organising the Student Council Symposium [ref Nature Article, ref BMC], a satellite meeting of an ISCB-related mainstream conference [ref PLoS], we ourselves have learnt a great deal of some scientific aspects not so well cared for in the usual academic curricula. We argue that the experience of organising events by students has immense value for the development of the future scientist. Many skills are exercised, organisational, managerial, team work effort, etc. All of these skills are important assets that may make the difference for a successful scientific career path. Before the Conference
At the Conference
After the Conference
AcknowledgementsWe would like to acknowledge the International Society for Computational Biology for their support towards its Student Council, in particular BJ Morrison-McKay and Steven Leard. We are also grateful to all the Student Council leadership for their enthusiasm and work in the many activities. References
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