Undergraduate BE Board:Minutes - 3/10/12 Minutes: Difference between revisions

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#FPOP
#FPOP
Jenny – GoogleDoc for FPOP Counselor Application
#*Jenny – GoogleDoc for FPOP Counselor Application
Why do you want to be a counselor?
#**Why do you want to be a counselor?
Why would you make an ideal counselor?
#**Why would you make an ideal counselor?
• What kind of non BE-related activity/Icebreaker would you propose?
#**What kind of non BE-related activity/Icebreaker would you propose?
• Etc.
#**Etc.
• Fun Question
#**Fun Question
o Jenny – contact the office to see when we will be getting student applications for the FPOP
#*Jenny – contact the office to see when we will be getting student applications for the FPOP
o Budget - $3000, 4/5 days, 16 people
#*Budget - $3000, 4/5 days, 16 people
• Food – 2 meals (Breakfast/Lunch) every day
#**Food – 2 meals (Breakfast/Lunch) every day
• Breakfast: $5/person
#***Breakfast: $5/person
• Lunch: $10/person
#***Lunch: $10/person
• $1500 total for just breakfast and lunch
#***$1500 total for just breakfast and lunch
• ~$300 for dinner
#***~$300 for dinner
• Fun activities: movie, baseball game                   
#**Fun activities: movie, baseball game                   
• MIT has tickets that they give out, through the CAC (~$46 online for baseball game tickets)
#***MIT has tickets that they give out, through the CAC (~$46 online for baseball game tickets)
o Long-term activity (making something tangible by the end) – constructive activity
#*Long-term activity (making something tangible by the end) – constructive activity
• Talk to Natalie/20.309 people
#**Talk to Natalie/20.309 people
• Optical tweezers?
#**Optical tweezers?
• Associate Advising – $400/term
#Associate Advising – $400/term
o 12 advisors, each has 4-5 people
#*12 advisors, each has 4-5 people
o Put more money with the hopes that people will take advantage of it
#*Put more money with the hopes that people will take advantage of it
o Currently, the program is not highly utilized
#*Currently, the program is not highly utilized
• Put more money with the hopes that people will take advantage of it
#**Put more money with the hopes that people will take advantage of it
• Put less money into the program because its not used
#**Put less money into the program because its not used
• Decision: keep the budget at $400
#**Decision: keep the budget at $400
• Board Meetings
#Board Meetings
o We do not need food for our own personal meetings but can have food if we open the meetings to the general undergrad population
#*We do not need food for our own personal meetings but can have food if we open the meetings to the general undergrad population
o $50 for food expenses – will do this ~2-3 times
#*$50 for food expenses – will do this ~2-3 times
• Have study breaks after major exams/projects
#Have study breaks after major exams/projects
o Spring Semester: 20.310, 20.330. 20.111,  
#*Spring Semester: 20.310, 20.330. 20.111,  
o Fall Semester: 20.110, 20.320, and random one
#*Fall Semester: 20.110, 20.320, and random one
o Study breaks should take place in the lounge
#*Study breaks should take place in the lounge
o 1 study break/class/term
#*1 study break/class/term
o $300/study break – 6 study breaks total
#*$300/study break – 6 study breaks total
• Budget money into maintaining the lounge
#*What kind of food do we want? Pizza is overdone but Cosi sandwiches are expensive
o Buy cups/utensils/packets for the coffee machine/snacks (go to Costco)
#Budget money into maintaining the lounge
o $300/semester for lounge budget
#*Buy cups/utensils/packets for the coffee machine/snacks (go to Costco)
o Esha – e-mail out about lounge improvements – do people have suggestions?
#*$300/semester for lounge budget
o What kind of food do we want? Pizza is overdone but Cosi sandwiches are expensive
#*Esha – e-mail out about lounge improvements – do people have suggestions?
• Dinner with professors
#Dinner with professors
o 2/semester with approximately 10 people per dinner
#*2/semester with approximately 10 people per dinner
o $400/semester
#*$400/semester
• Mixer across all grades  
#Mixer across all grades  
o $500/semester if we do dinner at a nice restaurant (~60 students
#*$500/semester if we do dinner at a nice restaurant (~60 students
• Pair them up? Eg. sophomore with senior
#**Pair them up? Eg. sophomore with senior
o $150/semester for movie mixer (just need popcorn)
#*$150/semester for movie mixer (just need popcorn)
• put wiggle room in budget (do we need a license)
#**put wiggle room in budget (do we need a license)
• Merchandise
#Merchandise
o Try to give mugs/water bottles for $1
#*Try to give mugs/water bottles for $1
• $150 for mugs/water bottles
#**$150 for mugs/water bottles
• could make a study break around giving them out
#**could make a study break around giving them out
o T-shirts (won’t be subsidized) – send out a form for interest
#*T-shirts (won’t be subsidized) – send out a form for interest
• Freshman open house
#Freshman open house
o Get Toscanini’s or pizza and get a professor to talk about what it is like to work in the course 20 profession
#*Get Toscanini’s or pizza and get a professor to talk about what it is like to work in the course 20 profession
o $300-$400
#*$300-$400
• CPW – need to get a booth at the majors fair
#CPW – need to get a booth at the majors fair
o Last year they gave out miniature sharpies with BE on them
#*Last year they gave out miniature sharpies with BE on them
o $50 for BE merchandise to give out
#*$50 for BE merchandise to give out
• Get 50mL conical, put our logo on them, fill them up with M&Ms
#**Get 50mL conical, put our logo on them, fill them up with M&Ms
• Grad School/Med School/Industry Talks – $300
#Grad School/Med School/Industry Talks – $300
• Elections – $400
#Elections – $400

Revision as of 19:51, 10 April 2012

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BE UG Board Meeting
3-10-12
Student Center, 5th Floor
6:00pm

  1. FPOP
    • Jenny – GoogleDoc for FPOP Counselor Application
      • Why do you want to be a counselor?
      • Why would you make an ideal counselor?
      • What kind of non BE-related activity/Icebreaker would you propose?
      • Etc.
      • Fun Question
    • Jenny – contact the office to see when we will be getting student applications for the FPOP
    • Budget - $3000, 4/5 days, 16 people
      • Food – 2 meals (Breakfast/Lunch) every day
        • Breakfast: $5/person
        • Lunch: $10/person
        • $1500 total for just breakfast and lunch
        • ~$300 for dinner
      • Fun activities: movie, baseball game
        • MIT has tickets that they give out, through the CAC (~$46 online for baseball game tickets)
    • Long-term activity (making something tangible by the end) – constructive activity
      • Talk to Natalie/20.309 people
      • Optical tweezers?
  2. Associate Advising – $400/term
    • 12 advisors, each has 4-5 people
    • Put more money with the hopes that people will take advantage of it
    • Currently, the program is not highly utilized
      • Put more money with the hopes that people will take advantage of it
      • Put less money into the program because its not used
      • Decision: keep the budget at $400
  3. Board Meetings
    • We do not need food for our own personal meetings but can have food if we open the meetings to the general undergrad population
    • $50 for food expenses – will do this ~2-3 times
  4. Have study breaks after major exams/projects
    • Spring Semester: 20.310, 20.330. 20.111,
    • Fall Semester: 20.110, 20.320, and random one
    • Study breaks should take place in the lounge
    • 1 study break/class/term
    • $300/study break – 6 study breaks total
    • What kind of food do we want? Pizza is overdone but Cosi sandwiches are expensive
  5. Budget money into maintaining the lounge
    • Buy cups/utensils/packets for the coffee machine/snacks (go to Costco)
    • $300/semester for lounge budget
    • Esha – e-mail out about lounge improvements – do people have suggestions?
  6. Dinner with professors
    • 2/semester with approximately 10 people per dinner
    • $400/semester
  7. Mixer across all grades
    • $500/semester if we do dinner at a nice restaurant (~60 students
      • Pair them up? Eg. sophomore with senior
    • $150/semester for movie mixer (just need popcorn)
      • put wiggle room in budget (do we need a license)
  8. Merchandise
    • Try to give mugs/water bottles for $1
      • $150 for mugs/water bottles
      • could make a study break around giving them out
    • T-shirts (won’t be subsidized) – send out a form for interest
  9. Freshman open house
    • Get Toscanini’s or pizza and get a professor to talk about what it is like to work in the course 20 profession
    • $300-$400
  10. CPW – need to get a booth at the majors fair
    • Last year they gave out miniature sharpies with BE on them
    • $50 for BE merchandise to give out
      • Get 50mL conical, put our logo on them, fill them up with M&Ms
  11. Grad School/Med School/Industry Talks – $300
  12. Elections – $400
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