Draft Agenda - 7/13/06
- Meeting at 12 pm in 56-614
- Coordinators
- BE Board elections in August
- Announcement early August and ask for nominations
- Elections around the 12th of the month
- Joint meeting in late August, early September
- Request that current board members update the descriptions and responsibilities of their positions
- Also try to recruit more people to participate
- Discussion of possibly altering or redefining positions
- Designate the academic chairs in terms of the retreat planning responsibilities
- Specific request to have more than one person assigned to cover the retreat
- Previously, anyone on the board who was interested was asked to help
- Try a more active recruiting process from outside the board
- Designate one academic representative for academic mentoring specifically
- This would include the academic career events and curriculum chat
- Clarify academic representative descriptions
- Should we continue the undergraduate representative?
- Incorporate a role as a second GSC representative
- Possibly incorporate this role with the academic mentoring representative
- Incorporate GSC representative in social chairs in order to use additional funds for events
- BE MEng students
- Situation is rectified, they are on the "be-list" list now
- Undergraduates are not currently on this list, we think
- BE Board Storage Space
- Suggested using the closet in the computer lab, closet is not lockable
- Meant for storing sports equipment
- BE Board google calendar access & updating
- Google calendar embedded on the wiki currently
- Editing priveldges are not currently correct, need to add users
- Secretary
- T-shirt competition/orders
- Recruiting class representatives
- Faculty and staff will receive an email from me with drop boxes on Olga and Jo-Ann’s desk for collections
- Hopefully it will get going in the next few days
- Newsletter
- Start back up in the fall, no time now.
- First year representative
- Students attempting to pair off with in the incoming first year for advising
- Last year we encouraged advisors to contact advisees
- Contact should happen before students show up
- Community service chair
- Nothing currently known, rep absent
- Treasurer
- Budget for 2007-2008
- Budget was sent on to Doug and he gave a reserved yes
- Have a 5-10% reserve of additional money
- Had a fair number of additional events this year
- New events fund, still under discussion – Doug was sent an email and we are waiting on the response.
- Academic representatives
- Summer ISS talks
- July 13: Aram Adourian
- Will move to fall, failed to reach him this week
- July 28: Laura Garwin
- August 10: Bart Hendriks
- September 22: Bryan Baynes
- Annual Survey
- Normally do during the ChemE/BE BBQ
- Decide on questions before the new board is formed
- Run the survey when the new board is assembled
- Make sure to run the survey before classes start so that people have time to answer the quesitons
- Social chairs
- Summer sports BBQ
- This Saturday, sunny and hot
- Kresge BBQ pit from 4-7pm, lots of food
- Softball diamond from 3-5pm
- Croquet and Bocce setup
- BE/ChE Annual BBQ
- August 4th, 4-7pm, Blue ribbon BBQ
- Reorganizing TGIF
- Camping just needs a key holder and someone else take point
- Sailing, can do whenever people are interested
- Diversity representative
- Fraenkel-Lang-Samson Interlab Lunch – July 26th
- BE Diversity Korean Lunch – Aug 8th
- BE seminar schedules for early October – speaker from the office of minority teaching at MIT
- Athletic chairs
- Request for storage space, look into options offered by the department (above)
- UG curriculum representative
- GSC representative
- Last meeting was short
- The budget is online
- Potentially organizing a graduation formal
- Six flags trip, Foxwood trip, river rafting trip
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